INVENTORY GIFTS

At this point the gifts should be in rows, in numerical order according to the ID#. 

Lowest to highest from the row sign up to the aisle.

1. Go to your supervisor to receive the WHITE “Inventory Sheet” at the Supervisor Kiosk.

2. Mark the Date and the Time (i.e. 12/01/09, 2pm) on the bottom of the “Inventory Sheet”.

3. Use the WHITE “Inventory Sheet” and start under the row sign.  

4. Mark an “X” in the FIRST COLUMN of the WHITE “Inventory Sheet” for each gift that is in the row.

5. If there are two gifts with the same ID# in the row, put an “X” in BOTH COLUMNS.  Leave the gifts in the row.

6. When finished, tape the WHITE “Inventory Sheet” under the row sign on the wall or tape it on the floor at the end of the row.

  If you do not finish with your WHITE sheet, return it to the supervisor.

MARK & SEPARATE DUPLICATES

1. Look for gifts with the same ID#.  Begin under the row sign and continue out to the aisle.

2. If you locate two gifts with the same ID#, use a BALL-POINT PEN to mark an “X” across the

ENTIRE WISH CARD of the extra gift.

3. Leave the wish card attached to the extra gift and move the extra gift to the end of the row.

Try to always leave the best gift in the row.

SHOP FOR MISSING GIFTS

1. Go to your supervisor to receive the GREEN “Shopping List” at the Supervisor Kiosk.

2. Check off boxes on the GREEN “Shopping List” to make sure all the gifts are there.

3. For each missing gift (blank squares represent missing gifts), copy the information from the missing line NEATLY onto a BLANK WISH CARD located on the supply carts.

4. Take the HAND-WRITTEN card into the STORE to find the replacement gift.  If an exact match is not available, SUBSTITUTE something close as best you can.

 

DO NOT WRAP ANY GIFTS DURING THIS PROCESS.

5. TAPE the HAND-WRITTEN card to the replacement gift.

6. Return to the row and place the replacement gift in its proper spot (by ID#) and check off the gift on the GREEN “Shopping List”.

 DO NOT LEAVE A ROW BEFORE ENSURING EVERY GIFT IS FILLED IN THE ROW.

 7. Tape the GREEN “Shopping List” at the end of the row when finished.

If you do not finish with your GREEN “Shopping List”, return it to the supervisor.

WRAP GIFTS

2 Bows on Agency sign = Agency definitely wants their gifts wrapped

1 Bow on Agency sign = Agency hasn’t specified wrapped or not wrapped

NO Bow on Agency sign = Agency does not want their gifts wrapped

1. Take the wish card off of the gift and SAVE IT!

2. Begin WRAPPING!!!  The trainer will assign a wrapping area to you.

3. Once wrapped, make sure the wish card is firmly attached (taped) to the outside of the gift and put gift back in row according to the gift ID#.

If a gift is left at the wrapping station and not returned to its proper place in the row, a child might be missed!

We are only wrapping in rows that have completed the "Shopping" step. 

Wrapping is not a mandatory step and will be skipped if we get behind.

QUALITY ASSURANCE

Just like Santa, we make the list and CHECK IT TWICE!  

This is a critical step! 

We can’t miss a gift or a child will go without!

1. Go to your supervisor to receive the BLUE “Quality Assurance” sheet at the Supervisor Kiosk.

2. For each zone, check to ensure gifts are in numerical order by gift ID# (lowest number under the row sign; highest number by the aisle).

As you check, mark off each gift in the column on the BLUE “Quality Assurance” sheet.

If a gift is missing and HAS BEEN MARKED as present, check through the EXTRA gifts in case it was misplaced.

3. If you still can’t find the gift, make sure you go to the store to replace it!!!  If you have to replace a gift, fill out a blank wish card.  (Please refer to green sheet; steps 3-7 for shopping.)

Due to incoming late gifts, it is very possible that there will be more gifts than have been checked. 

Any duplicate gifts should be marked with an “X” through the wish card and placed at the end of the row.

If you do not finish with your BLUE sheet, return it to the supervisor.

BAG & ATTACH PACKING SLIPS

  This is the FINAL, FINAL, FINAL Check!

1. Go to your supervisor to receive the HOT PINK “Bagging/Packing Slips” at the Supervisor Kiosk.

IF A GIFT IS NOT THERE, YOU MUST SHOP FOR IT!  (Refer to the "Shopping" for this step)

Empty plastic bags are located by all of the poles in the warehouse.

Fit only as many gifts into a bag so you can still tie it off without the gifts falling out or the bag ripping. 

These bags need to be easy to grab and not too heavy to load into cars!

3. Cut the HOT PINK “Bagging/Packing Slip” cutting out only the gifts you have placed in the bag.  For example, if you put gift ID#’s 1-10 in the bag, you cut out the “Bagging/Packing Slip” after ID# 10.

4. Once you cut the “Bagging/Packing Slip”, tape it really well to the outside of the bag! 

We do not want these falling off! 

5. Leave the finished bags in the row…you’re done!

 If you do not finish with your HOT PINK sheet, return it to the supervisor.

OUTGOING

1. The agency driver will let you know what agency they are from.  The door supervisor will let you know what zone number to pick up.

2. Verify the zone number so that you grab all the correct bags.  The zone number is on all of the hot pink packing slips which are taped to the plastic bags. 

3. Put all of the bags into a cart and head to the dock where the agencies car is waiting.  Verify with the door supervisor the recipient’s vehicle and load them up.

Remember to double check that you have all of the agencies gifts or a child might go without!